The treasurer is the elected custodian of the PTA’s funds, financial records and the official membership list. The incoming treasurer should discuss the financial status of the association with the outgoing treasurer, and ensure that the financial records are audited before assuming the treasurer’s duties. A detailed list of responsibilites.

Protecting PTA’s Tax-Exempt Status

A PTA’s tax-exempt status is one of its most important assets. If that status is revoked, charges of negligence or mismanagement may be brought against the officers and directors. Therefore, when considering a proposed activity, the PTA should ask, “Will this activity adversely affect our tax-exempt status?” Many of the issues discussed in the section on Fundraising is in relates to protecting a PTA’s tax-exempt status.

Strict compliance with all applicable federal, state, and local laws is extremely important to prevent even the most well-intentioned effort from becoming a serious problem for a PTA.

Federal Tax Basics for Exempt Organizations

Working with the Illinois Attorney General's Office

Low Cost PTA Accounting Software (Member Benefit)

PTA Treasurer Forms

PTA Audit Report Form

Sample Budget

Sample Deposit Voucher

Dues Remittance Form

Sample Expense Voucher

Sample Monthly Financial Report

Sample Annual Financial Report

Request for Cash Box Funds